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MailHive Archiving

Secure email archiving and compliance retention with fast search, legal hold and long-term protection for Microsoft 365 and on-premises mail systems.

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Create recurring revenue through managed compliance services
Reduce pressure on production mailboxes and retention policies
Rapid search and retrieval of historical emails
Support regulatory and legal retention requirements

Overview

What it is, who it’s for, and why it matters — in a format you can use with customers.

What you get

A managed, MSP-friendly service with predictable outcomes and support from people who do this every day.

Who it’s for

UK MSPs and IT teams who need a reliable partner for delivery, reporting and real recoveries.

How it’s sold
Per-mailbox licensing with flexible retention periods and managed service options.

Key features

Practical capabilities you can point to in proposals, onboarding and renewals.

Automated journal-based email capture
Fast full-text search and retrieval
Legal hold and eDiscovery support
Immutable retention policies
Microsoft 365 and Exchange compatibility
User self-service archive access

Benefits for MSPs

Outcomes that matter: easier delivery, fewer escalations, and better customer retention.

Create recurring revenue through managed compliance services
Reduce pressure on production mailboxes and retention policies
Rapid search and retrieval of historical emails
Support regulatory and legal retention requirements
Simple per-mailbox licensing model
Bundle with email security and backup services

Implementation

What it’s typically used for and what’s needed to get started.

Typical use cases

  • Compliance and regulatory retention
  • Legal discovery requests
  • Leaver mailbox preservation
  • Long-term email retention
  • Mailbox storage reduction
  • Historical email search and recovery

What you’ll need

  • Access to the email platform
  • Journal or mailbox capture configuration
  • Defined retention requirements
  • Administrator account access
  • User provisioning requirements
  • Internet connectivity for archive access

FAQs

Common questions MSPs and end customers ask during evaluation and onboarding.

Email archiving provides long-term retention, legal hold, audit capabilities and rapid search functionality beyond standard mailbox storage and deletion policies.

Yes. MailHive provides fast full-text search across archived messages and attachments, helping users and administrators locate emails in seconds.

No. Archiving and backup serve different purposes. Archiving focuses on retention, search and compliance, while backup provides recovery from accidental deletion, corruption or ransomware incidents.

Yes. Users can search and retrieve their archived emails through secure self-service access without requiring administrator intervention.

Yes. Archived messages are stored with retention controls designed to prevent modification or deletion during the configured retention period.

MailHive supports Microsoft 365, Exchange and a wide range of SMTP-compatible email platforms.

Why Vitanium

A partner you can rely on — with UK-only hosting, security-led delivery, and engineers who understand backup.

UK-hosted archive platform
Audit and compliance-friendly service
Portal access for administrators and users
Expert onboarding and migration assistance
Support for Microsoft 365 environments
UK-based technical support

Next steps

Get pricing, a customer-ready summary, and a technical walkthrough with an engineer.

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